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How to Access Archived Emails in Outlook

Archiving antique emails you donot  need to delete is a great manner to preserve the dimensions of your Outlook mailbox manageable. Just as there are some unique methods to archive emails in Outlook, there are more than one methods to discover the ones messages whilst you want them. Learn a way to get right of entry to archived emails in Outlook the use of the approach that corresponds with the manner which you saved them initially.

Instructions in this newsletter follow to Outlook for Microsoft 365, Outlook 2019, Outlook 2016, Outlook 2013, and Outlook 2010.

How to Find the Archive Folder

If you’ve got got an Microsoft 365, Exchange, Exchange Online, or Outlook.com accounts, your Archive folder already exists, even when you have by no means used it before. The folder is on your Outlook folder listing.

Open Outlook.

Select the View tab.

View tab in Outlook

Select Folder Pane withinside the Layout section, then choose Normal from the drop-down listing.

Folder Pane drop-down menu in Outlook

The Archive folder must now seem withinside the folders listing. Open the folder to discover the archived message you want.

Archive folder in Outlook folders listing

Missing Archive Folder? Update Outlook

If you’re the use of Outlook 365, Outlook 2019, or Outlook 2016 and do now no longer see the Archive folder, carry out an replace on Outlook.

Select the File tab in Outlook.

Select Office Account withinside the left pane.

Outlook Office Account in left pane of File tab

Select Update Options > Update Now.

Update Options on Office Account pane in Outlook

Microsoft will take a look at for and deployation any to be had updates. When the updates are complete, the Archive folder must seem withinside the Outlook folders listing.

How to Access the Outlook Online Archive Folder

If you’ve got got an Outlook Online e-mail account, the archive folder is to be had online.

Go to Outlook and log in for your Outlook e-mail account.

Select the arrow subsequent to Folders to increase the Outlook folders listing if folders aren’t visible.

Folders in Outlook.com

Select Archive withinside the left pane below Folders. Your archived emails will seem.

Archive folder in Outlook.com

How to Find Items in an Outlook Data File (.pst)

Your archived objects is probably saved in an Outlook records report, additionally referred to as a Personal Folders File (.pst), in case you use a POP or IMAP account or in case you use AutoArchive together along with your Exchange server e-mail account. When you open the Personal Folders report in Outlook, you’re capable of seek unique phrases or phrases.

Open Outlook and choose the File tab.

Select Open and Export withinside the left pane.

Open & Export in Outlook

Select Open Outlook Data File. The Open Outlook Data File conversation container will open.

Open Outlook Data File alternative in Outlook

Select the Outlook records report which you need to open and pick out OK.

By default, Outlook records documents are saved at force:UsersusernameDocumentsOutlook Filesarchive.pst in Windows 10, Windows 8, and Windows 7 (the force and person call may be unique for your system).

Select the arrow subsequent to the Outlook records report withinside the navigation pane to increase the pinnacle stage and spot the subfolders withinside the report. Select a subfolder to peer the contents.

Use Outlook’s integrated seek gear to look for a selected e-mail, contact, or subject matter withinside the archive folder.

FAQ

How do I archive emails in Outlook?

To archive emails in Outlook manually, visit File > Info > Tools > Clean Up Old Items. Select Archive this folder and all subfolders, then navigate to the folder with the contents you need to archive. Configure your archive dates and choose OK.

How do I discover the e-mail archive in Gmail?

To discover and retrieve archived emails in Gmail, choose All Mail, then choose any archived emails you need to go back to the Inbox. From the toolbar, choose Move to Inbox.

How do I consider an e-mail in Outlook?

To consider an e-mail in Outlook, open the Sent folder, double-click on the message to consider. Next, visit the Message tab > choose the Actions drop-down arrow > Recall This Message.

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